CDM Smith

Matthew T. Goss

When I work on HVAC-related projects, I often predominantly focus on identifying solutions that best meet client needs and objectives. Over the last several years, much of this work has been driven by implementing energy efficiency, sustainability, or resiliency-related measures. Although it’s always considered, I rarely specifically focus on cybersecurity-related to HVAC systems; however, I have developed a new appreciation for the practice. 

I recently served on the Technical Planning Team for the U.S. Department of Energy’s “Energy Exchange” virtual training event, where I supported a technical training track focused on cybersecurity by developing two technical discussions. One discussion described the importance of implementing cybersecurity for microgrids and distributed energy resources, and the other covered how cybersecurity can be applied to operational technology systems. Operational technology is the hardware and software that detects or causes a change through the direct monitoring and/or control of industrial equipment, assets, processes, and events. HVAC control systems, building management systems, and systems serving similar functions are considered operational technology. Engineers, owners, and operators of these systems need to understand how technologies at their facilities are connected as equipment controls become more advanced to provide additional functionality, more devices become internet-enabled, and everything becomes more “connected” in general. 

I’ve had the opportunity to interact with several thought-leaders in the cybersecurity industry, and there are several suggestions I’d like to pass along to engineers, designers, and owners/operators of connected systems. 

- Don’t connect external devices such as hard drives or USB flash drives to your systems

- Immediately change default usernames/passwords as soon as the equipment is put online

- Don’t use these systems to search and access the internet

- Do not share configuration files

- Continually train all equipment users 

- Disconnect remote access

In retrospect, all of these seem easily achievable, pragmatic, and commonsense. However, the challenge appears to be implementing and enforcing these guidelines. The question is no longer “if” we are hacked but “when.” Therefore, a plan must be in place as a proactive approach to security. I recommend conducting regular check-ins and reviews to ensure that all equipment users are following the rules.

Individuals need to recognize this is a continuous and ever-changing process – it’s not static. Additionally, owners and operators need to prepare for the worst-case – the “what if” scenario. Again, while it may appear to be common sense, owners and operators should also plan for disaster recovery. They should be prepared with a backup in case of an emergency like data breaches, malware attacks, or data loss. This is especially important as information provided by peers and colleagues indicates that most facilities not only don’t have a disaster recovery plan but don’t even change their systems’ default access information. 

As technology and connectivity advance, and as we use technology to make more informed decisions, we as designers and engineers need to broaden our knowledge and ensure we’re appropriately educating our clients, owners, and operators. It’s our job to give them the knowledge they need to appropriately and securely monitor their environment.